AT A GLANCE

CHALLENGES

Spending was over budget, but no one could explain why

Financial data was disorganized

Expenses were spread across people and accounts

Several large commitments were happening at once

There was no budget to compare spending against

BENEFITS

Clean, categorized books

The real spend number in place of an estimate

Every account reconciled and up to date

Separate tracking for each major commitment

Monthly reporting that explains anything over budget

Objectives

A client came to Plumb with spending that felt high but no clear picture of where it was going. They could see the totals, but not what was driving them. The client was also managing several large commitments, each with its own vendors, bills, and timelines. Expenses were spread across people and accounts with nothing tying them together, and there was no budget to measure spending against.

The task was to get the books in order, build a reliable budget, and deliver reporting that showed the client where their money was going and why.

• Organize and categorize the client’s transactions
• Reconcile every account so the numbers could be trusted
• Track each major commitment and day-to-day spending separately
• Deliver monthly budget reporting that explains anything running over

Solutions

Plumb’s team started with the books. We got them in order and organized every expense by where it belonged, separating each major commitment from day-to-day spending. Every account was reconciled against its statements. With reliable data in place, we built budgets and began reporting against them, explaining anything that came in over.

• Organized and categorized the client’s transactions
• Reconciled every account against its statements
• Set up separate tracking for each major commitment
• Built budgets and delivered month-over-month and budget comparison reports with commentary

OUTCOMES

Once the books were organized, the client finally had the real numbers. Several areas of spending were running higher than they had assumed, which led to useful conversations about where to adjust. Now they can plan around actual figures instead of a guess.

• Actual spending is now clear, not just an estimate
• Every account is reconciled and up to date
• Larger commitments have their own clear tracking
• Monthly reporting shows where things stand against budget and explains anything that has moved

THE PLUMB DIFFERENCE

Knowing you’re over budget doesn’t give anyone something to act on. This client could see that spending was high, but no one could say why. Plumb’s team got the data in order first, then built reporting that explains the numbers, not just the totals.

That’s what careful oversight looks like in practice. Accurate, organized books and clear explanations turn a spending problem into a decision the client can actually make.